Privacy Policy

Whitepolar understands that your privacy is valuable to you, and we abide by specific responsibilities while handling your personal information. At Whitepolar, we value and follow the Privacy laws of both international and regional and have implemented our guidelines that go hand in hand with these regulations.

Your Personal Information

(1) Information we collect from You We collect and process some or all of the following types of information from you:

  • Information you provide when you apply for a role; includes information provided through an online job site, via email, in person at interviews, or by any other method.
  • In particular, we process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, and information relating to your employment history, and skills experience that you provide to us.
  • If you contact us, we may keep a record of that correspondence.
  • We keep a record of your progress through any hiring process that we may conduct.
  • Details of your visits to our company’s website include; but are not limited to traffic data, location data, weblogs, and other communication data, the site that referred you to our company’s website, and the resources that you accessed.

(2) Information We Collect from Other Sources

Whitepolar has the facility to link the data you provide to us with other publicly available information about you that you have published on the internet, which may include sources such as LinkedIn and other social media profiles.

Whitepolar searches various databases – some publicly available and others not, which may include your data (include your CV or Resumé) to find possible candidates and help them get placed.

We may receive your data from a third party who recommends you as a candidate searching for a job in the US.

Uses Made of Your Information

(1) Lawful basis for processing

We rely on legitimate interest as the lawful basis on which we collect and use your data. Our legitimate interest lies in the proper placement of the candidate.

(2) Purposes of processing

We use your information in the following ways:

  • To consider your application in respect of a role for which we have applied for you.
  • To recognize your application in respect of other job requirements matching your expectations.
  • To communicate with you with regards to your recruitment process.
  • To enhance any information obtained from you with information obtained from third-party data providers.
  • To help you get placed in the best job openings based on your requirement.

(3) Automated decision-making/profiling

We may use Whitepolar technology to assist candidates to get placed in roles identified by them. Our job-hunting process requires the application of profiles on different portals, scheduling interviews with companies, and preparing these candidates to get placed in their dream roles at the earliest.

(4) Disclosure of Your Information

We can share your information with other third parties in the below cases

  • If we get reorganized or we sell our ownership, then all the data will automatically be transferred to the new buyer, who will carry on further to offer you all the required services.
  • If we plan to sell or reassign our business partially to a new buyer, then the information will be automatically transferred to them maintaining the required criteria of confidentiality.
  • If we are in some legal claim, then your information will have to be shared to defend our claims.
  • In case we are asked by any regulatory authorities to share your personal information in any special legal situation.

How we store your Personal Data

(1) Security

We take appropriate measures to ensure that all personal data is kept secure including; security measures to prevent personal data from being accidentally lost, (or) used (or) accessed in an unauthorized way. We limit access to your data to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. We also have procedures in place to handle any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your data, we cannot guarantee the security of your data transmitted through any online means. Therefore any transmission remains at your own risk.

Policy Updates

We reserve the right to change or update this policy at any time by placing a prominent notice on our site. Such changes shall be effective immediately upon posting to this site.

If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

Your Feedback / Complaints

We appreciate you as a member of Whitepolar family and we welcome your views/feedbacks about the website, contents, features, corrections. Kindly share the same with us on Or Contact Us.

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